Senior Officer, Administration

প্রতিষ্ঠানের নামঃ UCEP Bangladesh - (এই কোম্পানির আরো সব চাকরি)

কর্মস্থলঃ

Dhaka

বেতনঃ

আলোচনা সাপেক্ষ

চাকরির ধরন

ফুল টাইম, চুক্তিভিত্তিক

চাকরির দায়িত্বসমূহ
  • To contribute to implementing UCEP Bangladesh’s values, vision, mission and goals, and development of future strategy documents as needed.
  • To assist the management in facilitating smooth operations of support services.
  • To collaborate with other staff members and relevant stakeholders in order to formulate and implement policies, procedures, goals, and objectives.
  • Develop and implement transport schedules following approvals.
  • Take the lead role in planning, allocating routes and vehicles.
  • Take the lead in resolving transport related issues as and when they unfold.
  • Assign vehicles to the drivers and allocate routes, in coordination with the Manager n.
  • Follows up drivers and vehicle activities on a regular basis.
  • Instruct all drivers as when to refuel.
  • Ensure regular cleanliness of office vehicles.
  • Record any accident / damage and ensures that proper documentation is available.
  • In-case of accident/any damage, ensure to make that insurance claim is made with all supporting papers and documents.
  • Undertake regular initiatives for re-fueling of all vehicles on time from the enlisted CNG station or fuel stations.
  • Inspect vehicle log-books on a daily basis and report invalid entries.
  • Regularly inspect vehicle standard equipment and check inventory forms.
  • Report for timely maintenance and repair needs for transportation vehicles and equipment.
  • Ensure that proper servicing and maintenance activities are conducted as stipulated and approved.
  • Direct activities of staff performing repairs and maintenance to equipment, vehicles, and facilities.
  • Negotiate and authorize contracts with equipment and materials suppliers, and monitor contract fulfillment.
  • Develop and implement a proactive, planned and structured approach to the maintenance of fleet vehicles, keeping within the designated budget and ensuring all vehicles used are fit for purpose and the customer experience is of a high standard.
  • Ensure that a proper system of vehicle maintenance is in place and carried out and that all vehicles are kept in a roadworthy condition.
  • Conduct regular preventative maintenance inspections.
  • Develop relevant SOPs for due maintenance, defect reporting system, emergency reporting system and smooth operations.
  • Develop and maintain pre-planning of inspections (e.g. using a “flow chart”) to ensure that inspection dates/maintenance schedules are not missed.
  • Ensure that all the documents, equipment and tools are there available in the vehicles.
  • Monitor the quality of repairs carried out by a workshop.
  • Confirm that vehicle files/logs are updated after the repair, accident, registration renews etc.
  • Regularly inspects all vehicles for any damage on the body and follows up if damage is found and reports are done accordingly.
  • Pro-actively monitor the performance of the enlisted workshop, negotiate with the service providers for the standard services.
  • Conduct/assist to conduct any enquiry as required and requested.
  • Monitor per diems, absence and overtime, lunch bill of drivers.
  • Cost management
  • Suggest the management about the cost-effective methods of transport management and vehicle disposal.
  • Analyze expenditures and other financial information in order to develop plans, policies, and budgets for increasing economic/functional viability and/or improving services.
  • Monitor and report on transportation costs.
  • Monitor spending to ensure that expenses are consistent with approved budgets.
  • Maintain updated fuel statistics.
  • Assist drivers to list down the required services.
  • Assist to prepare the Purchase request and coordinate till the approval of the PR.
  • Receive all PRs, register them and initiates for preparation of Request for Quotation (RFQ),
  • Initiations of Bids for proposals.
  • Duly vet the Purchase Orders for accuracy, completeness and clarity.
  • Take initiatives to minimize of fuel consumption and maintain vehicle in good condition.
  • Ensure that the information on the fuel slip is filled up with authentic information and update the logbook and fuel control sheets properly.
  • Coordinate with fuel station authority, collects the fuel invoice at the beginning of every month and confirm the payment on due time to the fuel station.
  • Conduct regular safety audits on vehicles and other equipment.
  • Stay up-to-date with safety regulations and communicate with relevant teams on a regular basis.
  • Conduct investigations to determine causes of transportation accidents and to improve safety procedures.
  • Recommend capital expenditures for acquisition of new vehicles, equipment in order to increase efficiency and services of operations.
  • Ensure that all in house vehicles are compliant with all legal, regulatory and contractual requirements
  • Contribute to maintain a safe and secured vehicle management systems
  • Ensure that drivers hold the appropriate entitlements & documents for the vehicle they are driving.
  • Reports to Manager Administration and Director-People & Operations on any misuse of vehicles.
  • Comply with all national traffic rules and regulations.
  • Ensure timely delivery of entitlements/liveries and their usages.
  • Promote and contribute to ongoing efforts towards gender equity & equality, child/staff protection & safeguard, inclusiveness, accessibility and discrimination free environment in the workplace and operations/activities/plans. In applicable cases, ensure that necessary budget allocation is there and in KPIs these issues are reflected regarding employees under supervision.
  • Undertake any other tasks as assigned by the office/supervisor.
  • Documentation Recordkeeping
  • Assist in procurement processes, including equipment research and testing, vendor contracts, and requisitions approval.
  • Ensure that all required records/documents/licenses/clearances/certificates are properly and timely maintained and updated.
  • Organize training sessions for employees under supervisions.
  • Promote safe work activities by conducting safety audits, attending safety meetings and meeting with individual staff members
  • ensure that drivers are properly trained and competent to operate all relevant vehicles and equipment
  • Participates in recruitment and training of drivers.
  • Perform performance appraisals for employees under supervision.
শিক্ষাগত যোগ্যতা
  • Master of Business Administration (MBA) in Management, Master of Arts (MA) in Public Administration
  • or any other relevant discipline.
  • Preference will be given to the candidates having any degree in Automobiles.
খালি পদ

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5 days ago (February 14, 2020) 7 Views

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