Junior Officer, Admin. & Accounts

প্রতিষ্ঠানের নামঃ UCEP Bangladesh - (এই কোম্পানির আরো সব চাকরি)

কর্মস্থলঃ

Chattogram

বেতনঃ

আলোচনা সাপেক্ষ

চাকরির ধরন

ফুল টাইম, চুক্তিভিত্তিক

চাকরির দায়িত্বসমূহ
  • Administrative:
  • To contribute implementing UCEP Bangladesh’s values, vision, mission and goals, and development of future strategy documents as needed.
  • To contribute in ensuring adherence to all policies of UCEP Bangladesh including those related to administration.
  • To assist in processing all sorts of requisitions in a compliant and timely manner ensuring quality.
  • To contribute to plan, prepare and recommend regarding procurement of services/goods/consultant by following the procurement policy of the organization/ institute and relevant national laws and rules.
  • To assist in communicating and coordinating with vendors/suppliers/consultant/contractor for awarding works and to coordinate the delivery process.
  • To check/ensure quality and quantity of goods/services/consultancies delivered by vendor/contractor as per requirement/contract and process the payment requests.
  • To ensure documentation (in soft and hard copy) of all administrative and procurement process.
  • To assist in ensuring repair, maintenance, utility management, safety and security management of the Institute, and other establishment as decided by the head of the department.
  • To assist ensuring legal compliance of Institute’s assets with necessary guidance from supervisor and support from other department.
  • To assist keep all records of the Institute’s assets and properties (including land/space deeds, designs, approvals, etc.) and ensure payment of all taxes and bills in time.
  • To assist in coordinating the rentals of Institute’s facilities, prepare invoices, and collect bills.
  • To assist in periodic checking of all assets and inventory of the Institute.
  • To enlist, update (periodic) and ensure usage of the vendors list of the Institute.
  • To assist in providing compliant, quality and cost-effective support in various events/visits of the Institute.
  • To assist in maintaining a visit roaster, guests’ comments books etc. for visiting entities of the Institute and to provide necessary guidance to the concerned personnel about ensuring compliant, quality and cost-effective administrative functions.
  • To assist in coordinating the maintenance/construction works of the Institute.
  • To develop an annual work schedule to ensure proper functioning and maintenance of all assets, establishments, utility services etc. and ensure its implementation.
  • Accounts:
  • To ensure that all financial and accounting functions of the Institute and all its entities comply with UCEP Bangladesh and national financial management and compliance related policies.
  • To ensure proper use and management of Enterprise Resource Planning (ERP), QuickBook, Tally and other automated tools and software for financial and accounts management.
  • To maintain proper (electronic and hard copy) record keeping, books of accounts and ensure full transparency of decision making regarding accounts related issues.
  • To prepare invoices and vouchers with reference numbers and relevant supporting documents in compliance with UCEP Bangladesh/ the Institute’s policies.
  • To ensure proper posting of transaction in the accounting software in appropriate accounts head / budget code / project code.
  • To ensure strict compliance, proper approval and documentation for disbursement of payments to vendors / clients etc.
  • To provide necessary support for effective and efficient management of advances and loans to different staffs/ events/ projects.
  • To prepare event/ project wise accounting of expenses following approved budget.
  • To provide necessary support and cooperation for auditing by the internal / external / other audit teams.
  • To provide necessary support for effective coordination with Finance, HRM&D and Administration and other departments of UCEP Bangladesh as necessary for efficient management of financial functions of the Institute.
  • To ensure proper documentation- both electronic and hard copies of all financial records.
  • To assist in all asset related transactions, its proper recording and verify updated inventory records of all assets in coordination with relevant teams.
  • To check the correctness & accuracy of all bills, papers and documents before disbursement and voucher/ invoice preparation.
  • To maintain day-to-day accounts including petty cash management.
  • To assist for banking related activities and prepare monthly bank reconciliation on time.
  • To carry out all sorts of activities regarding purchase of goods and services for the smooth operation of the Institute.
  • To prepare purchase documents, ensure timely procurement and supply of Training Material,, training tools/equipment, and other materials and services.
  • To ensure timely submission of all utilities bills, rentals and other government payments.
  • To maintain strict confidentiality of information, documents and other internal and external communications.
  • To carry out any other relevant tasks assigned by supervisor as and when necessary.
শিক্ষাগত যোগ্যতা
  • Bachelor of Commerce (BCom) in Accounting, Bachelor of Commerce (BCom) in Finance, Bachelor of Business Administration (BBA), Bachelor of Commerce (BCom) in Accounting, Bachelor of Commerce (BCom) in Finance, Bachelor of Business Administration (BBA)
খালি পদ

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8 months ago (February 14, 2020) 79 Views

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